Powered by CareFlow Technologies
Simple Pricing for Home Care Training Management
Choose the plan that fits your agency size, support needs, and compliance workflow. Start self-managed or let CareFlow help you stay organized from setup to progress tracking.
Setup fee and first month are collected after plan confirmation during your walkthrough.
Section 1 — Required
CareFlow Training
Priced by caregiver count. Choose Self-Managed for full control, or CareFlow Managed for hands-on support.
Essentials
Up to 10 caregivers
Self-Managed
$67/mo
+ $197 one-time setup
CareFlow Managed
$197/mo
+ $397 one-time setup
Includes
- Up to 10 caregivers
- Full 14-module training series
- Individual + full series certificates
- CE hour tracking
- Basic progress dashboard
- Pre-employment assessment
- Email support
CareFlow Managed Adds
- CareFlow imports your roster
- CareFlow assigns training
- CareFlow monitors progress
- Monthly status update to agency
Standard
Up to 25 caregivers
Self-Managed
$137/mo
+ $197 one-time setup
CareFlow Managed
$347/mo
+ $397 one-time setup
Includes
- Up to 25 caregivers
- CSV caregiver import
- Full reporting suite
- Overdue training alerts
- Annual training cycle management
- Agency team user access
- Compliance coordinator role
CareFlow Managed Adds
- CareFlow handles all imports and assignments
- Overdue caregiver follow-up tracking
- Quarterly compliance summary report
Professional
Up to 50 caregivers
Self-Managed
$217/mo
+ $197 one-time setup
CareFlow Managed
$597/mo
+ $397 one-time setup
Includes
- Up to 50 caregivers
- Multi-admin access
- Read-only viewer role
- Priority support
- Dedicated onboarding call
- Custom due date workflows
CareFlow Managed Adds
- Dedicated CareFlow point of contact
- Monthly check-in call
- Proactive gap reporting before deadlines
Enterprise
Unlimited caregivers
Self-Managed
$377/mo
+ $197 one-time setup
CareFlow Managed
$797/mo
+ $397 one-time setup
Includes
- Unlimited caregivers
- Unlimited admin users
- Full agency team structure
- Operations-level reporting
- Annual compliance calendar support
- Custom agency configuration
CareFlow Managed Adds
- Full-service managed account
- Weekly progress monitoring
- Audit-ready report preparation on request
- Direct line to CareFlow team
Section 2 — Optional Add-On Access
CareFlow Plus
Add hiring and onboarding to your CareFlow Training subscription. Platform access is billed monthly, and applicant credits are purchased separately in one-time packs that never expire.
Access Option
Monthly Access
$97 / Month
Your agency manages applicants, reviews, documents, assessment follow-up, and onboarding activity using the CareFlow platform.
Access Option
Monthly Access
$297 / Month
CareFlow provides hands-on onboarding support based on your agency's workflow, applicant volume, and service needs.
One-Time Credit Packs
Applicant Credits That Grow With You
Start with the pack that fits your hiring volume. Add more anytime.
15 Credits
$225
For Occasional Hiring
30 Credits
$399
For Steady Growth
55 Credits
$649
For Higher-Volume Hiring
Available with CareFlow Plus at checkout or through Plan & Upgrades.
Need 56+ Credits?
We'll create a package based on your hiring volume.
1 Applicant = 1 Credit
One credit covers one applicant through the Pre-Employment Assessment.
Retakes Included
A retake never uses another credit.
Credits Never Expire
No monthly reset. Unused applicant credits remain available until they are used.
Section 3 — What You Pay
Combined Pricing
Recurring charges and one-time charges are separate. Applicant-credit packs are not included in any monthly recurring total.
Recurring Monthly Charges May Include
- CareFlow Training Subscription
- CareFlow Plus Access
- Selected Recurring Specialty Add-Ons
One-Time Charges May Include
- Implementation and Setup
- Applicant-Credit Packs
- Future Manuals or Resource Purchases
One-Time Implementation
Self-Managed
$197
one-time, all tiers
CareFlow Managed
$397
one-time, all tiers
Setup fee and first month are collected after plan confirmation during your walkthrough.
Recurring Plan Upgrades
Add-Ons
Optional upgrades for agencies that need additional seats, caregiver capacity, or specialty training.
Pediatric Training Series
Add pediatric-focused caregiver training to the agency's active CareFlow plan.
$97/mo
per agency
Private Home Care Track
Add private-pay and non-Medicaid home care training to the agency's active plan.
$97/mo
per agency
Additional Caregiver Block
+10 caregivers
Expand the agency's caregiver capacity in blocks of ten.
$47/mo
per caregiver block
Not available on Enterprise plans
Extra Admin User Seat
Add another authorized agency administrator or office team user.
$27/mo
per seat
Not available on Enterprise plans
One-Time Digital Resources
PDF Training Resources
One-time downloadable training manual licenses for internal agency use.
CareFlow Training Manual PDF License
Choose one downloadable CareFlow training manual license for agency use.
$297
per manual
- Choose one complete training manual
- Standard, Pediatric, or Private Home Care
- One-time agency license
- Designed for onboarding and staff education
CareFlow PDF Resource Bundle
Get all three CareFlow training manuals in one complete agency resource bundle.
$597
one-time purchase
- Standard Caregiver Training Manual
- Pediatric Caregiver Training Manual
- Private Home Care Training Manual
- Save compared with purchasing separately
PDF resources are separate from CareFlow Training Hub portal access. Online training tracking, caregiver logins, quizzes, certificates, CE tracking, reporting, and annual in-service management are not included.
Good to Know
Ready to Choose the Right CareFlow Plan?
Book a walkthrough and we'll help you confirm the best fit before setup begins.